January 2008 Efficiency Newsletter

Technology does not create productive people. We do.

Happy New Year! We're excited to announce the release of our new website. You can now see profiles of our team, examples of our work, and an archive of our newsletters by product! And next month we'll have an even bigger announcement...

Tip of the Month

Process Email Faster and Effectively Cancel Appointments

I'm trying something new this month by sharing some highlights of productivity tips from my blog:

• Five tips for how to process email without being a jerk
• Everything you need to know about cancelling appointments and responding to cancellations
  

Tool of the Month

GotVoice - get all your voicemails transcribed and emailed to you

I hate having to process both email and voicemail. Worse yet, I have voicemail at home, at work, and on my cell phone. GotVoice solves this problem for me in two ways:

• It checks all my voicemail accounts at once and emails them to me
• It transcribes my voicemail so that I can read it

The benefits to this are immense:

• I only have one set of messages to process-those in my Inbox
• I don't have to check my voicemail when I'm on the road (it's accessible by email on my phone)
• I can now reply directly to a voicemail via email by pressing reply and typing in the recipient's name-effectively and seamlessly converting a phone call to an email

Are the transcriptions perfect? No, but it's close enough, and the audio is provided as well. This is not a free service-it costs $10/month for up to 3 lines-but I've set it up for all of my employees just because of how much easier it makes remote work. Try it out for 2 weeks for free: www.gotvoice.com.